Privacy Policy

Data We Collect

• check_circleIdentity and contact details (e.g., name, email, affiliation) when you register for events, apply to programs, subscribe to updates, or contact us.
• check_circleProfessional information you provide voluntarily (e.g., research interests, CV highlights) for academic networking or program selection.
• check_circleEvent participation data (e.g., sessions attended, submissions, feedback) to administer programs and improve future editions.
• check_circleTechnical data (e.g., IP address, device/browser information, timestamps) for security and site performance.

How We Use Data

We process personal data only when we have a lawful basis under GDPR, such as your consent, performance of a contract (e.g., administering an event registration), our legitimate interests (e.g., ensuring platform security), or a legal obligation.

• chevron_rightTo provide and administer academic activities (events, workshops, fellowships, volunteer programs).
• chevron_rightTo communicate with you about registrations, logistics, program updates, and community news.
• chevron_rightTo maintain the security, availability, and integrity of our website and services.
• chevron_rightTo evaluate applications and participation where relevant (with appropriate safeguards).

Data Sharing

We do not sell personal data. We may share data with trusted service providers who process it on our behalf (e.g., website hosting, email delivery) under contractual obligations and appropriate security measures.

We may also share limited information with program partners or event co-organizers when necessary to deliver an activity (for example, to confirm attendance lists), and only to the extent required.

Where service providers are located outside the European Economic Area, we use appropriate safeguards (such as contractual protections) when required. We retain personal data only as long as needed for the purposes described in this policy, unless a longer retention period is required by law.

Your Rights (GDPR)

Depending on your location and applicable law, you may have the right to:

• check_circleAccess your personal data and obtain a copy.
• check_circleRectify inaccurate or incomplete data.
• check_circleRequest erasure ("right to be forgotten") where applicable.
• check_circleRestrict or object to certain processing based on legitimate interests.
• check_circleData portability for data you provided, when processing is based on consent or contract.
• check_circleWithdraw consent at any time, without affecting prior processing.

To exercise your rights, please contact us. We may ask for information to verify your identity before responding.

You may also have the right to lodge a complaint with a competent data protection authority.

Cookies

We use cookies and similar technologies to operate the site, remember preferences, and understand usage. For details and how to manage your choices, see our Cookie Policy.

Contact

AFCSO acts as the data controller for personal data processed through this website. Questions about privacy or data protection? Please reach out via our contact page.